Creating a Best-in-Class Template

Best-In-Class Template Example

Once you've created a template, you want to make sure it's effective. Here are some tips on how to do so.

What makes this a great template?

1. Locked About Company - this ensures consistent branding across all jobs
2. Locked benefits/diversity statement - this ensures all candidates have the same experience when reading any job description from your company
3. Readability - the architecture of this job makes it easy for candidates to read and understand what they will do and what they need to have for the role. The headers are easily understood and are clear to the content being provided
4. Great place holder text - the place holders give clear instruction to the recruiter on what to include in responsibilities and requirements
5. Commenting inheritance - the comments on the template give the recruiter a checklist on what they need to do when writing the job post

How many templates can I have?

You can create as many templates as you like. Many customers find that having a template for a frequently used job post type (i.e., location and remote/on-site and/or team) improves job post creation effectiveness and efficiency.

How should I organize my templates?

What we have seen to be the most successful with customers is to create a general template, and then create templates for:

• each sub brand if your company has multiple brands within your org
• location
• department
• business unit
• corporate/exec
• high-volume roles
• work-type (i.e., remote or in-person)

By creating a unique template, you have the opportunity to include the most accurate representation of your company (i.e., about us, accommodation statement, etc.), job specifics (i.e., location and working style), and offer details (i.e., benefits). Further, by embracing this type of logical template organizational schema, the alignment to your organizational structure clarifies ownership and improves usability.

We have customers with templates for engineering, sales, product, customer success, or templates for Germany vs Asia vs US

If you have high-volume roles - make a template for that specific role so it's easy to just plug and go

Templates are here to help write standardized job posts more efficiently.

Who Creates Templates?

Datapeople admins have access to create templates. In addition to creation, admins can also review, publish or unpublish.

Checklist for writing templates

✔ Structure

• You want to structure your template in a way that helps the readability of your job post to candidates. Start with about your company, then the requirements/qualifications, then the benefits/perks, then diversity and accommodation

✔ Locked Content

• What content is important to your EVP? What content do you want to ensure remains consistent and compliant across all of your job posts? What content is important for candidates to have the same experience with no matter what job post they interact with?
  • Locked content usually consists of “about the company, the benefits/perks, diversity/accommodation statement”

✔ Naming Convention for Template

• Name your template so that it’s easy for users to find and easy for users to understand what type of roles the template should be used for

✔ Comment Guidance

• Are you including guidance to your users?
  • We recommend including an internal checklist for users to use when writing job posts
  • Things like “Check with comp team to ensure salary band”, “Check internal SOP for writing job posts” “Job leveling guide”

✔ Placeholder Text

• When writing your templates, include placeholder text so users know what type of content they should be including in each section

✔ Location/Business Unit/Sub Brand/High Volume Role

• Does my content (about company, benefits, diversity/accommodation statement) change based on geo? (Europe, America etc)
• Does my content (about company, benefits, diversity/accommodation statement) change based on the business unit?
• Do I want to make high volume roles easier to write?

If you answered yes to any of these questions - make a template for each category where your content will change to ensure compliance and standardization within each function

How to Write a Template

Aim for a high scoring template - The template’s score is the maximum a user can get. The closer to 100 the template is, the easier the process of optimizing to 85 will be for the editor.

Different sections of the template:

About the Job: 50%

About Perks: 15%

Diversity and Accommodation: 15%

About the Company: 20%

Datapeople Admin go to “Settings” > “Templates” > “New Template” > name your template (when naming your template, make sure you are naming it something that is easy for users to identify and clearly indicates what type of roles the template is for.

You will then see the different fields that are used to write job descriptions in your ATS. We can set up headers and footers for each field you use to allow you to create some locked content for each of the fields.

Gray = the content in this section will be locked and not editable by users when they use this template to write a job post (about company, benefits, diversity statement, accommodation, etc)

LOCKED SECTIONS: Boilerplate (perks, diversity & accommodation, about the company) should be 200-250 words. Drive standardization of EVP with locked sections

White = the content in this section will be editable by end users (responsibilities, about the team/role, qualifications, salary)

On the comments - you can include instructions, or resources to your users and these comments will be attached to the template any time a user creates a new job post. Think of the comments like a quick checklist for the users - things like, did you check with the comp team on the salary band, or you can include a SOP on writing job posts, etc

Once your template template is ready to start using, be sure to toggle your template to published

If you need to make changes to the template, you must unpublish the template and make it a draft, then make the necessary changes, then re-publish.

Template Library

Settings > Templates

Under the template library you can see the status of your template

Draft = can still make changes to template and not visible to end users

Published = no more changes and visible to end users

You can filter the library by only active templates or by user. You can also sort your templates by the created date or last edited date.

Once you have all your templates built - you can choose which template you want to default to for users by clicking the 3 dots and then selecting ‘make default’.