Create a Template

Use templates to standardize the structure and content of your job posts.

Datapeople's templates help Admins ensure that all job posts throughout the company are consistent and on-brand. With templates, you can lock in essential, up-to-date content and language and leave guidelines and placeholders for users. You can also build and organize templates for different types of jobs – whether by department, office location, or another distinction – so any hiring team can get a head start with a standardized, optimized partial draft. Only Admin users can create and edit templates.

Create a new template

Template option

  1. On the "Settings" menu, click "Templates."
  2. Click "New Template."
  3. Name your Template, and click "Create Template."
  4. Define and categorize the content in this template.

Add content

The fields you see available in your template match those in your ATS. Add placeholder text to each field that describes what team members should add when filling out a job description. If you wrap placeholder text in double parentheses ((like this)), users who apply the template will be prompted to replace it. 

Lock content

Datapeople offers the ability to lock certain text in the job description so that editors using that template cannot alter it. Most fields* have lockable headers and footers, meaning that text at the beginning and end of the fields can be locked.

*The exceptions are Greenhouse’s Intro and Conclusion fields and Lever’s Description Template, Lists, and Closing Template fields.

  • Unlocked: Users will be able to edit the content of this field in any job using this template.
  • Locked: Users will not be able to delete or change the content in this field. Datapeople users typically lock text that should appear verbatim on every job, such as Equal Opportunity Employment statements, diversity statements, or company "About Us" statements.

Example of locked content

Locking capabilities differ slightly by ATS. Please see the relevant Help article below to learn more about the specific locking capabilities for your ATS:

Once your content and locks are final, you and your team can use this template on any new Datapeople draft!

You may create as many templates as you need for different job types, teams, or geographies that may have unique content.

All users in your account have access to use any template you create.

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